Attendee Guidelines
The School Nutrition Association’s (SNA) conferences and meetings are open only to professionals (current or retired) working in school nutrition programs in the K-12 school foodservice segment, industry representatives serving that segment, representatives from allied groups, and professionals administering child nutrition programs at the state and federal level. Registration is required for admittance to all meetings. SNA reserves the right to exclude any unauthorized persons and persons whose conduct is inappropriate or interferes with any conference/meeting activity from the conference facilities, meeting rooms, hotel and/or Exhibit Hall.
SNA is committed to enabling access to all meeting activities, including accommodating dietary restrictions, to the extent reasonably possible and as required by law. To discuss or notify SNA about your access needs, please email meetings@schoolnutrition.org as soon as possible. Participation in SNA’s conferences and meetings may give rise to occasional instances of loss or injury. Except as may result from the deliberate actions of the Association, SNA does not and cannot assume any liability for adverse reactions to food, beverages, physical conditions, products, machinery, or other individuals one may encounter while participating in conference-related activities.
Allergens
Please inform the exhibiting company, hotel, and/or SNA staff if you have any dietary allergies or restrictions. They will make every reasonable effort to identify ingredients that may cause allergic reactions for those individuals with known food allergies or affect restricted diets. However, because of the number of different ingredients and menu items made available at various ANC activities, and the individual nature of allergic reactions, it cannot be guaranteed that every allergen or restricted dietary ingredient in foods or beverages available for consumption will be identified and labeled. Consumers who are concerned with food allergies or dietary restrictions must be aware of this risk and attendance at SNA’s conferences and meetings constitutes an agreement to waive and release any claims against SNA, its employees, members, and representatives arising from allergic conditions or dietary restrictions.
Photography/Videography
Attendance at SNA’s conferences and meetings constitutes an agreement by the registrant for SNA to take and use photos, video, and audio tapes in public spaces during the conference and related events. SNA may make photographs, videos, or recordings of SNA events, which may include the likeness or participation of attendees, and reproduce them in future educational, news or promotional materials, whether in print, electronic or other media, including the SNA website and its social media channels.
Attendance at SNA’s conferences and meetings constitutes a waiver and release of any claims against SNA and its employees, members, and representatives related to photography, videography, and/or audio recording, and grant SNA permission to make, use, and distribute such items without payment or compensation.
Attendee/Exhibitor Filming or Recording Requests
SNA events are private, therefore, for security, privacy, and courtesy reasons, recordings of any kind in any conference facilities, meeting rooms, hotels, and/or Exhibit Halls associated with the conference are prohibited without explicit permission from SNA.
To obtain approval and filming/recording guidelines, Attendees/Exhibitors must submit requests to meetings@schoolnutrition.org no less than one month before the conference start date.
Photography in Exhibit Hall
We ask Attendees and Exhibitors to uphold a professional and respectful environment when taking photographs and posting to social media.
ANC Exhibitors and Attendees are encouraged to share in the excitement of the event, therefore SNA permits still photographs to be taken in the Exhibit Hall. Exhibitors who wish to take pictures should do so in their booth only. Exhibitors planning traffic-building activities for Attendees that will be posted on social media channels, must have signage visible to Attendees in the booth stating how and where these pictures are to be posted.
Attendees should ask permission of Exhibitors before taking photos of their booth unless Exhibitors have expressly granted permission otherwise. If an Exhibitor requests a person refrain from taking pictures, and the person disregards the request, SNA staff should be notified immediately.
SNA reserves the right to exclude any persons engaged in unauthorized audio or video recording from the conference facilities, meeting rooms, hotel and/or Exhibit Hall.
Questions related to photography, videography, audio recording, and social media should be directed to meetings@schoolnutrition.org.
Credentialed media interested in covering SNA’s ANC should contact media@schoolnutrition.org for detailed rules and press registration requirements.
Refunds
Refunds, minus a $75 administrative fee, will be made if you notify SNA Headquarters in writing by the published deadline for each conference. You may submit your cancellation request via email to meetings@schoolnutrition.org. No refunds will be made on cancellations received after the published deadline for each conference or for NO-SHOWS. Refunds and/or credits will be issued 30 days AFTER the conference.
Download SNA’s Event Policies & Waivers
